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BY-LAWS
OF
WILDWOOD
ESTATES
HOMEOWNERS ASSOCIATION, INC.
ARTICLE
I
GENERAL
Section
1. The name of the corporation is Wildwood Estates
Homeowners Association, Inc. (hereinafter referred to as the
"Association").
Section
2. The principal office of the Association shall be
located at 9202 North Meridian Street, Suite 300, Indianapolis,
Indiana 46260, until and unless changed in accordance with law
by the Board of Directors.
Section
3. The fiscal year of the Association shall begin
on the first day of January and end on the 31st day of December
of every year, except that the first fiscal year shall begin
on the date of incorporation.
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ARTICLE
II
DEFINITIONS
Section
1. "Declarant" shall mean Crossman Communities
Partnership, an Indiana general partnership, and any successors
and assigns of it whom it designates in one or more written
recorded instruments to have the rights of Developer under the
Declaration, including, without limitation, any mortgagee acquiring
title to any portion of the property (as such term is defined
in the Declaration) pursuant to the exercise of rights under,
or foreclosure of, a mortgage executed by Developer.
Section
2. "Declaration" shall mean and refer to
the Declaration of Covenants, Conditions and Restrictions of
Wildwood Estates, which was recorded in the Office of the Recorder
of Hamilton County, Indiana on November 22, 1993, as Instrument
No. 9357814.
Section
3. "Association" shall mean and refer to
this corporation, which is also referred to as the "Association"
in the Declaration and the "Corporation" in the Articles
of Incorporation of this the Association.
Section
4. "Applicable Date" shall mean and refer
to the date the Class B membership terminates as specified in
Section 5.03(b) of the Articles of Incorporation of this Association.
Section
5. All of the terms as defined and used in the Declaration
shall have the same meanings in these By-Laws and reference
is specifically made to Article II of the Declaration containing
definitions of terms.
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ARTICLE
III
MEMBERSHIP
AND VOTING RIGHTS
Section
1. Membership, Transfer, Voting Rights. Reference
is hereby made to Article IV of the Declaration and Article
V of the Articles of Incorporation which set forth terms, provisions
and conditions governing and relating to membership in the Association,
transfer of membership and voting rights of all classes of members,
all of which terms, provisions and conditions are incorporated
herein by reference.
Section
2. Quorum. Written notice of any meeting called
for the purpose of taking any action authorized under this Article
shall be sent to all members not less than thirty (30) days
nor more than sixty (60) days in advance of the meeting. At
the first such meeting called, the presence of members or of
proxies entitled to case sixty percent (60%) of all the votes
of each class of the membership shall constitute a quorum. If
the required quorum is not present, another meeting may be called
subject to the same notice requirement, and the required quorum
at the subsequent meeting shall be one-half (1/2) of the required
quorum at the preceding meeting. No such subsequent meeting
shall be held more than sixty (60) days following the preceding
meeting.
Section
3. Proxies. Votes may be cast in person or
by proxy. Proxies must be filed with the Secretary of the Association
before the appointed time of each meeting of the members of
the Association. Cumulative voting shall not be permitted.
Section
4. Majority Required. A majority of the votes
of members present (in person or by proxy) at a meeting at which
a quorum is present shall be sufficient for the transaction
of all business of the Association except on matters where a
greater vote is required by the Declaration, the Articles of
Incorporation, the By-Laws or by statute.
Section
5. Meetings. Meetings of the members of the
Association shall be in accordance with the following provisions:
A. Place.
Meetings of the members shall be held at such place in Hamilton
County, Indiana, as may be designated by the Board of Directors
of the Association.
B. Annual
Meetings. The first annual meeting of the members shall
be held within six (6) months after the close of the first
fiscal year of the Association, the exact date to be decided
by the Board of Directors. At such first annual meeting of
the members, the members may designate a regular day or date
for successive annual meetings, which date shall be not more
than six (6) months after the close of each fiscal year of
the Association. If the members fail to designate such a regular
day or date, the Board of Directors may continue to designate
the day or date of the next annual meeting until such a designation
is made by the members. If any designated day or date falls
upon a legal holiday, the actual date of the meeting shall
be the next business day succeeding such designated day or
date.
C. Special
Meetings. Special meetings of the members shall be called
by the president of the Association, by resolution of the
Board of Directors of the Association or upon a written petition
signed by members of the Association who are entitle to vote
sixty percent (60%) of all votes of the membership. Notice
of any special meeting shall state the time and place of such
meeting and the purpose thereof. No business shall be transacted
at a special meeting except as stated in the notice.
D. Notice
of Meetings. Written notice of any meeting called for
the purpose of taking any action authorized under this Article
shall be sent to all members not less than thirty (30) days
nor more than sixty (60) days in advance of the meeting. At
the first such meeting called, the presence of members or
of proxies entitled to cast sixty percent (60%) of all the
votes of each class of the membership shall constitute a quorum.
If the required quorum is not present, another meeting may
be called subject to the same notice requirement, and the
required quorum at the subsequent meeting shall be one-half
(1/2) of the required quorum at the preceding meeting. No
such subsequent meeting shall be held more than sixty (60)
days following the preceding meeting.
E. Order
of Business. The order of business at all meetings of
the members shall, to the extent applicable, be as follows:
1. Roll call.
2. Proof of notice of meeting or waiver of notice.
3. Reading of minutes of preceding meeting.
4. Reports of officers.
5. Reports of committees.
6. Election of directors.
7. Unfinished business.
8. New business.
F. Voting
by Co-Owners and Entities. The vote appurtenant to any
Lot in which more than one person owns an interest may be
exercised by any of such persons present at any meeting, unless
the Association is advised (by objection or protest at the
meeting or written notice prior thereto) by any other person
owning an interest in such Lot that the Owners of the Lot
are unable to agree upon the manner in which the vote appurtenant
to such Lot shall be cast at such meeting or on any particular
question to come before such meeting. In such event, the vote
appurtenant to the Lot shall not be counted at the meeting
or on the particular question noted, as the case may be. In
the event any Lot is owned by a corporation, then the vote
appurtenant to such Lot shall be cast by a person designated
in a certified signed by the President or any Vice President
of such corporation and attested by the Secretary or an Assistant
Secretary of such corporation and filed with the Secretary
of the Association prior to the meeting. The vote appurtenant
to any Lot owned by a trust or partnership may be exercised
by any trustee or partner hereof, as the case may be, and
unless any objection or protest by any other such trustee
or partner is noted at such meeting or in writing prior thereto,
the Chairman of such meeting shall have no duty to inquire
as to the authority of the person casting such vote or votes.
G.
Suspension of Voting Rights. No Class A Member shown
on the books or management accounts of the Association to be
more than sixty (60) days delinquent in any payment due to the
Association shall be eligible to vote, either in person or by
proxy, or to be elected to the Board of Directors.
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ARTICLE
IV
NOMINATION
AND ELECTION OF DIRECTORS
Section
1. Nomination. The initial Board of Directors,
named in Section 6.02 of the Articles of Incorporation of this
Association, shall serve as the Board of Directors of the Corporation
until the Applicable Date and, in the event of any vacancy or
vacancies occurring in the Initial Board for any reason or cause
whatsoever prior to the Applicable Date, every such vacancy
shall thereafter be deemed a member of the Initial Board. After
the Applicable Date, nomination for election to the Board of
Directors shall be made by a Nominating Committee. Nominations
may also be made from the floor at the annual meeting of the
members of the Association. The nominating Committee shall consist
of a Chairman, who shall be a member of the Board of Directors,
and two (2) or more members of the Association. The Nominating
Committee shall be appointed by the Board of Directors at each
annual meeting of the members and shall serve until the close
of the next annual meeting, and such appointment shall be announced
at each annual meeting. The Nominating Committee shall make
as many nominations to the Board of Directors as it shall in
its discretion determine, but not less than the number of vacancies
that are to be filled. Such nominations may be made only from
among members of the Association, or persons deemed to be members
eligible to serve as directors thereof or otherwise eligible
to serve on the Board of Directors in accordance with the Declaration
and the Articles of Incorporation of the Association.
Section
2. Election. After the Applicable Date, election
to the Board of Directors shall be by secret written ballot
at the annual meeting of the members of the Association. At
such election the members or their proxies may cast, in respect
to each vacancy, as many votes as they are entitled to exercise
under the provisions of the Declaration. The persons receiving
the largest number of votes shall be elected. Cumulative voting
is not permitted.
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ARTICLE
V
BOARD
OF DIRECTORS
Section
1. Number and Qualification. The affairs of
the Association shall be governed by a Board of Directors composed
of three (3) persons.
Section
2. Additional Qualifications. Where an Owner
consists of more than one person, or is a partnership, corporation,
trust or other legal entity, then one of the persons constituting
the multiple Owner or partner, officer or trustee, as the case
may be, of the partnership, corporation, trust or other entity,
Owner shall be eligible to serve on the Board of Directors of
the Association, except that no Lot may be represented on the
Board of Directors by more than one person at a time.
Section
3. Initial Board of Directors. The initial
Board of Directors named in the Articles of Incorporation (the
"Initial Board") shall maintain, manage and administer
the affairs and the property of the Association until the Applicable
Date as that term is defined in the Articles of Incorporation.
Section
4. Term of Office Generally. Subject to Declarant's
right to remove Directors with our without cause, the members
of the Initial Board shall serve until the Applicable Date.
After the Applicable Date, such Director shall be elected to
serve a term of one (1) year and until his successor is elected
and qualified. A Director may serve any number of consecutive
terms.
Section
5. Duties. The Board of Directors shall have
the following duties:
A. To
cause to be kept a complete record of all its acts and corporate
affairs and to present a statement thereof to the members
at the annual meeting of the members, or at any special meeting
when such statement is requested in writing by members holding
twenty-five percent (25%) of the total votes of the membership
entitled to vote;
B.
To supervise all officers, agents and employees of the Association;
C.
To establish the annual assessment period and fix the amount
of the annual assessment against each member for each Lot owned,
all in accordance with the terms of the Declaration and these
By-Laws;
D.
To fix the amount of any special assessment against each member
for each Lot owned, all in accordance with the terms of the
Declaration and these By-Laws;
E.
To send written notice of each assessment to each Owner in accordance
with the Declaration;
F.
To foreclose the Association's lien for assessments against
any property for which assessments are not paid within thirty
(30) days after the due date thereof or to bring an action at
law against the Owner or other person personally obligated to
pay the same;
G.
To issue, or to cause an appropriate officer to issue, upon
demand by any person or entity, a certificate setting forth
whether or not any assessment has been paid;
H.
To procure and maintain the insurance coverages required by
the Declaration and such other insurance coverages as the Board
of Directors, in its sole discretion, deems necessary or advisable;
I.
To cause all officers or employees having fiscal responsibilities
to be bonded, as it may deem appropriate, and at least as required
by the Declaration; and.
J.
To cause all of the Common Areas and Lake Easements, Landscape
Easements, Drainage Easements, and Utility Easements to be maintained
to the extent to the Association's responsibilities therefor
as provided in the Declaration.
Section
6. Vacancies. Any vacancy in the Board of Directors
shall be filled by vote of the majority of remaining directors,
even though they may constitute less than a quorum. Each person
so elected shall be a director for the unexpired term of his
predecessor, or until his successor is elected.
Section
7. Compensation. No director shall receive
compensation for any service he may render to the Association
as such director. However, any director may be reimbursed for
his actual expenses incurred in the performance of his duties,
and any director may be paid and compensated for services to
the Association in a capacity other than as a director.
Section
8. Removal of Directors. After the Applicable
Date, any director may be removed with or without cause by a
majority vote of the members of the Association.
Section
9. Regular Meetings. Regular meetings of the
Board of Directors shall be held at such regular intervals,
without notice, at such place and hour as may be determined
from time to time by resolution of the Board of Directors. Should
said meeting fall upon a legal holiday, then that meeting shall
be held at the same time on the next day which is not a legal
holiday.
Section
10. Special Meetings. Special meetings of the
Board of Directors may be called by the President on three (3)
days' notice to each director, given personally, by mail, telephone,
or telegraph, which notice shall state the time, place and purpose
of the meeting. Special meetings of the Board of Directors shall
be called by the President or Secretary in like manner and on
like notice on the written request of at least two-thirds (2/3)
of the directors.
Section
11. Waiver of Notice. Before or at any meeting
of the Board of Directors, any director may, in writing, waive
notice of such meeting and such waiver shall be deemed equivalent
of the giving of such notice. Attendance by a director at any
meeting of the Board of Directors shall be deemed a waiver of
notice by him of the time and place thereof. If all the directors
are present at any meeting of the board, no notice shall be
required and any business may be transacted at such meeting.
Section
12. Quorum. At all meetings of the Board of
Directors, a majority of the directors shall constitute a quorum
for the transaction of business, and the acts of the majority
of the directors present at a meeting at which quorum is present
shall be the acts of the Board of Directors except as otherwise
provided in or required by the Declaration, Articles of Incorporation,
these By-Laws or statute. If, at any meeting of the Board of
Directors, there shall be less than a quorum present, the majority
of those present may adjourn the meeting from time to time.
At any such adjourned meeting, any business which might have
been transacted at the meeting as originally called may be transacted
without further notice.
Section
13. Action Taken Without a Meeting. The directors
shall have the right to take any action in the absence of a
meeting which they could take at a meeting by obtaining the
written approval of all the directors. Any action so approved
shall have the same effect as though taken at a meeting of the
directors.
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ARTICLE
VI
OFFICERS
AND THEIR DUTIES
Section
1. Enumeration of Offices. The officers of
the Association shall be a President, a Vice-President, a Secretary,
and a Treasurer, all of whom shall be members of the Board of
Directors, and such other officers as the Board of Directors
may from time to time by resolution create.
Section
2. Election of Officers. The election of officers
shall take place at the first meeting of the Board of Directors
following each annual meeting of the members of the Association.
Section
3. Term. The officers of the Association shall
be elected annually by the Board of Directors and each shall
hold office for one (1) year or until his successor is elected
and qualified unless he shall sooner resign, be removed or otherwise
disqualified to serve.
Section
4. Special Appointments. The Board of Directors
may elect such other officers as the affairs of the Association
may require, each of whom shall hold office for such period,
have such authority, and perform such duties as the Board of
Directors may, from time to time, determine.
Section
5. Resignation and Removal. Any officer may
be removed from office with or without cause by the Board of
Directors. Any officer may resign at any time by giving written
notice to the Board of Directors, the President or Secretary.
Such resignation shall take effect on the date of receipt of
such notice or at any time specified therein, and, unless otherwise
specified therein, the acceptance of such resignation shall
not be necessary to make it effective.
Section
6. Vacancies. A vacancy in any office may be
filled by appointment by the Board of Directors. The officer
appointed to such vacancy shall serve for the remainder of the
term of the officer he replaces.
Section
7. Multiple Offices. The offices of Secretary
and Treasurer may be held by the same person. No person shall
simultaneously hold more than one of any of the other offices
except in the case of special offices created pursuant to Section
4 of this Article.
Section
8. Duties. The duties of the officers are as
follows:
A.
President. The President shall preside at all meetings
of the Board of Directors. He shall see that orders and resolutions
of the Board are carried out. He shall have the power to appoint
committees from among the members of the Association from time
to time as he may in his discretion deem appropriate to assist
in conducting the affairs of the Association. The President
shall have and discharge all the general powers and duties usually
vested in the office of the president or chief executive officer
of an Association or a stock corporation organized under the
laws of the State of Indiana.
B.
Vice-President. The vice President shall act in the place
and stead of the President in the event of his absence, inability
or refusal to act, and shall exercise and discharge such other
duties as may be required by him by the Board of Directors or
as are delegated to him by the President.
C. Secretary.
The Secretary shall record the votes and keep the minutes of
all meetings and proceedings of the Board of Directors and of
the members; keep the corporate seal of the Association (if
any is adopted) and affix it on all papers requiring said seal;
serve notice of meetings of the Board of Directors and of the
members; keep appropriate current records showing the members
of the Association, together with their addresses, and shall
perform such other duties as required by the Board of Directors.
D.
Treasurer. The Treasurer shall receive and deposit in
appropriate bank accounts all monies of the Association and
shall disburse such funds as directed by resolution of the Board
of Directors; shall sign all checks and promissory notes of
the Association; keep proper books of account; and shall prepare
an annual budget and a statement of income and expenditures
to be presented to the membership at its regular annual meeting,
and deliver a copy of each to the members.
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ARTICLE
VII
COMMITTEES
The
Board of Directors shall appoint the committees provided for
in the Declaration and the Nominating Committee referred to
in Article IV of these By-Laws. In addition, the Board of Directors
or the President may appoint various other committees to carry
out the purposes of the Association. Except as otherwise expressly
provided in Article IV of these By-Laws with respect to the
Nominating Committee, members of such committees may, but need
not, be members of the Board of Directors.
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ARTICLE
VIII
BOOKS
OF ACCOUNT AND FISCAL YEAR
Section
1. Books of Account. The Association shall
keep detailed books of account showing all expenditures and
receipt of administration which shall specify the maintenance
and repair expenses of the Common Areas and the Lake Easement,
Landscape Easement, Drainage Easement and Utility Easement Areas
and any other expenses incurred by or on behalf of the Association
and the members. Such accounts, books, records, financial statements,
and other papers of the Association shall be open for inspection
by members and other persons having an interest in any Lot,
including any Owner, and lender and any holds, insurer or guarantor
of the first mortgage on any Lot, during reasonable business
hours or under other reasonable circumstances and shall be audited
annually by qualified auditors. The cost of such audits shall
be a Common Expense. Any holder, insurer or guarantor of a first
mortgage on a Lot shall be entitled upon written request to
receive an audited financial statement for the immediately preceding
fiscal year free of charge to the requesting party and within
a reasonable time of such request. Current copies of the Declaration,
the Articles of Incorporation, and the By-Laws of the Association,
and other rules concerning the real Estate, shall be available
for inspection by any Owner and lender, and to holders, insurers
or guarantors of any first mortgage at the principal office
of the Association during normal business hours or under other
reasonable circumstances, where copies of the same and of audits
may be purchased at reasonable costs.
Section
2. Fiscal Year. The fiscal year of the Association
shall commence January 1, and end the following December 31
each year; provided, however, that the fiscal year for
purposes of assessments may be different than the general fiscal
year of the Association.
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ARTICLE
IX
CONTRACTS,
LOANS & CHECKS
Section
1. Authorization. The Board of Directors may
authorize any officer or officers or agent or agents of the
Association to enter into any contract or execute any instrument
on its behalf. Such authorization may be general or confined
to specific instances. Except as provided in these By-Laws,
no officer, agent or employee shall have any power to bind the
Association or to render it liable for any purpose or amount
unless so authorized by the Board of Directors.
Section
2. Checks. All checks, drafts, or other orders
for payment of money by the Association shall be signed by the
President, Secretary, Treasurer or such other person as the
Board of Directors may from time to time designate by resolution.
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ARTICLE
X
AMENDMENTS
Section
1. These By-Laws may be amended, at a regular or special
meeting of the members of the Association, by a vote of a majority
of a quorum of members present in person or by proxy;
Section
2. In the case of any conflict between the Articles
of Incorporation and these By-Laws, the Articles of Incorporation
shall control; and in the case of any conflict between the Declaration
and these By-Laws, the Declaration shall control.
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